Other University Policies

Administrative Withdrawal Policy

Wake Forest University provides a range of support services for students exhibiting physical and emotional distress. On occasion, students may require a level of support and resources that exceeds what the University and surrounding community can appropriately provide such that academic progress can be made. In such circumstances, students may be advised to consider voluntary medical/mental health withdrawal or Continuous Enrollment Status.

An undergraduate student may be administratively withdrawn from the University when, in the judgment of the Director of the Student Health Service, the Director of the University Counseling Center, and Dean of Students (DOS) the student:

  • cannot adequately be helped by the available resources in the University and surrounding community,
  • refuses to accept recommended self-care responsibilities, other recommendations, or to voluntarily withdraw from the University,
  • based on behavioral indicators is unable to function effectively in the residential or College community,
  • threatens or engages in behavior that poses a reasonable possibility of significantly effecting the safety, health, or well-being of any members of the university community including its visitors; and/or significantly disrupts the activities or functions of the University.

This policy sets forth the process that will guide an administrative withdrawal. The full policy can be found at https://static.secure.wfu.edu/files/pdf/students/administrative-withdrawal-policy.pdf.

Back to Table of Contents

Bias Protocol

Wake Forest defines a bias incident as any threat or act – verbal, written, or physical – that is directed against or targeted at a member(s) of the Wake Forest community or Wake Forest property that are motivated, in whole or in part, because of a bias against race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and/or veteran status. Bias incidents that are addressed by the university Bias Review Group include actions that are motivated by bias but may not meet the necessary elements required to prove that a crime has occurred.

For more information about bias incidents and Wake Forest University’s Bias Reporting System, see https://reportbias.wfu.edu/.

For information about the protocols about reporting and after a bias incident is reported, see https://reportbias.wfu.edu/what-to-expect/.

Back to Table of Contents

Family Educational Rights and Privacy Act

The Family Educational Rights and Privacy Act (FERPA) afford eligible students certain rights with respect to their education records.  (An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution.) To review those rights, please go to https://registrar.wfu.edu/academic-records/privacy/.

Back to Table of Contents

Guide to Community Living

The Office of Residence Life and Housing fosters secure, comfortable, inclusive, and engaging learning communities which prepare students to lead lives of meaning and purpose.

As members of vibrant and diverse residential learning communities, Wake Forest students will:

  • Find an authentic sense of belonging
  • Successfully navigate citizenship within diverse communities
  • Develop the skills, knowledge, and perspective to maintain a healthy, balanced life
  • Exhibit responsibility for self, others, property, and the environment

For further information about the Office of Residence Life and Housing’s policies, programs, and services please refer to their Guide to Community Living. The Guide to Community Living can be found at http://go.wfu.edu/GTCL.

Back to Table of Contents

Medical Amnesty

Wake Forest is committed to the safety and wellbeing of its students. The University encourages and expects students who are concerned about their own health or that of another student due to alcohol and/or drug use to seek medical assistance. The University recognizes that the potential for a conduct action by the Office of the Dean of Students may deter students from seeking medical assistance, and this Medical Amnesty Policy is intended to eliminate that barrier. For more information on the requirements and procedures for receiving medical amnesty, please see: https://aod.thrive.wfu.edu/resources/medical-amnesty-policy/.

Back to Table of Contents

Missing Students Policy

The purpose of this policy is to establish procedures for the University’s response to reports of missing students, as required by the Higher Education Opportunity Act of 2008 (“the Act”). In accordance with the requirements of the Act, students will be notified annually of this policy and the procedures for designating missing student contact information. Under the provisions of this policy, a student may identify up to two individuals whom the University will contact, within 24 hours, in the event that University Police determines the student is missing. This policy applies only to students who reside in on-campus housing. Missing student contact information is separate and distinct from emergency contact information. Missing student contact information will be kept confidential, and will only be accessed by University Police and authorized University officials in the event a student is determined to be missing by University Police and used in furtherance of an investigation.  Students may securely register this contact information through the Wake Information Network (WIN).

For the procedures on designation of missing student contact information and notification, see: https://prod.wp.cdn.aws.wfu.edu/sites/67/2017/08/missing-students-policy.pdf

Back to Table of Contents

No Contact Orders

  1. No-contact orders are issued in writing at the discretion of the Dean of Students or the Associate Dean, based on administrative review of a situation involving two or more Wake Forest students.
  2. A no-contact order is always mutual, that is two-way, and does not require agreement or even prior notice to, either or all parties.
  3. The no-contact order is issued when there is reason to believe that an order would be in the best interest of the involved parties and/or the community for promoting civility, safety and well-being.
  4. A no-contact order can be issued prior to or as a result of a hearing, or entirely outside of a hearing process for a specified or unlimited duration of time. No-contact orders do not become part of a student’s conduct record unless the student violates the order as determined through the University’s conduct system. No-contact orders prohibit all forms of communication between designated students, direct or indirect, written, electronic or through a third party.
  5. No-contact orders are not similar to court imposed restraining orders and do not guarantee that designated parties will avoid sightings or passing interactions on the campus or in the local community.  In some circumstances, a no-contact order may restrict a student from parts of the campus where the student would not have to engage in required academic activities. Students who are concerned about personal safety should contact University Police.

Back to Table of Contents

Policy on Responsible and Ethical Use of Computing Resources

This policy is intended to promote the responsible and ethical use of the computing resources and computing systems of Wake Forest University. Copies of the policy shall be made available to all users of the University’s computing resources and computing systems, and every reasonable effort shall be made to ensure that all users read the policy at least once.

The policy applies to all computer and computer communication systems owned, leased, operated, or contracted by the University. This includes, but is not limited to, tablets, personal computers, laptops, smart phones, computer networks, computer peripherals, and software, whether used for academic, administration, research, or other purposes. This also includes use of University data or access to computer systems by personal devices such as computers, tablets, and smart phones by faculty, staff, students and guests. The policy extends to any use of University systems to access computers elsewhere. For purposes of this policy, references to “computing resources” shall also include “computing systems.”

For the University’s full Policy on Responsible and Ethical Use of Computing Resources, see: https://is.wfu.edu/wp-content/uploads/2016/09/Policy-on-Responsible-and-Ethical-Use-of-Computing-Resources.pdf.

Back to Table of Contents

Sales and Solicitation

On-campus sales and solicitations must be operated or sponsored by a University-recognized student organization and must receive the proper authorization. Sales and solicitations in the residence halls must be approved by Residence Life and Housing at housing@nullwfu.edu or (336) 758 – 5185. Sales and solicitations in the Benson Center must be approved by the Director of Campus Programs and Services at bensonoa@nullwfu.edu or (336) 758 – 4869. Sales and solicitations in other public and common areas on campus must be approved by the Office of Student Engagement.

Back to Table of Contents

The Sex and Gender Discrimination and Harassment Policy and Title IX Sexual Harassment and Non-Title IX Sexual Misconduct Grievance Procedures

Wake Forest University expects all members of its community to act in respectful and responsible ways toward each other.  Wake Forest is committed to providing programs, activities, and an educational environment free from discrimination on the basis of sex, sexual orientation, gender identity, and gender expression.  For the University’s full non-discrimination policy, see http://diversity.wfu.edu/about/policies.

The Sex and Gender Discrimination and Harassment Policy and Title IX Sexual Harassment and Non-Title IX Sexual Misconduct Grievance Procedures describes prohibited conduct, establishes procedures for responding to reports of sexual misconduct as defined in that policy, and outlines resources available to students. The full policy is located at https://prod.wp.cdn.aws.wfu.edu/sites/299/2020/08/WFU-Sexual-Harassment-and-Sexual-Misconduct-Policy-8.14.2020.docx.pdf.

Back to Table of Contents

Silent Witness Reports/Reporting Policy

Wake Forest University provides an option for anonymous reporting of any information you have regarding a suspicious person, any suspicious activity, or a crime that has occurred on- or off- campus. To complete an online crime reporting form go to: police.wfu.edu/forms/silent-witness-form/.

Do not use this form to report crimes in progress.

Back to Table of Contents

Student Conduct Record Disclosure Policy

The Student Conduct Record Disclosure Policy covers the official release of information regarding the university-level academic and non-academic conduct of students and former students. It replaced the “Expungement Policy” that governed disclosure of Student Conduct Records prior to July 1, 2020. To review the full policy, see https://studentconduct.wfu.edu/student-conduct-record-disclosure-policy/. To request your own Student Conduct Record, please go to this link: studentconduct.wfu.edu/student-conduct-process/request-records/.

Back to Table of Contents

Weapons Policy

Students are subject to all federal, state and local laws as well as university regulations concerning bringing or possessing either openly or concealed weapons on campus. The possessing or displaying of weapons on campus is prohibited by state law and subject to judicial review along with state and local penalties that could result in the conviction of a felony or misdemeanor depending on the type of weapon displayed or possessed. These university regulations and Winston-Salem City ordinances include paintball guns.

For more information about what is prohibited on campus, see the Weapons Policy in the Student Code of Conduct.
Back to Table of Contents