Undergraduate Student Conduct Code: Public Health Emergency Addendum

Introduction

This addendum to the Undergraduate Student Conduct Code is in response to the current public health emergency and is intended to increase education, safety, and accountability among students and student organizations. This addendum is effective July 1, 2020 and will remain in effect until further notice. Any revisions to this addendum will be communicated through email notice to Wake Forest students, faculty, and staff.

About

As members of the Wake Forest community, students are called upon to demonstrate respect and honor towards fellow peers, faculty, staff, and every other member of this community. As such, in a time of potential risk to the health and safety of our fellow Deacons, we must each be vigilant in our commitment to protecting, encouraging, and supporting each other. All members of the community are asked to respect the health and safety of others as they would respect their own, not of our own protection, freedom, expression, or understanding over that of our brothers and sisters (students, faculty, staff, and administrators). Because we do not know the vulnerabilities, responsibilities, fears, or comforts of the other members of our community, each of us must act out of an abundance of caution and to help keep others safe, comfortable, healthy, and flourishing. Together, we will create a community where each of us knows we are valued and even cherished.

As a community, we will hold ourselves and each other accountable for compliance with University requirements and expectations that are intended to help keep the Wake Forest community safe during this pandemic. Our community of honor and integrity will be reflected through our work to challenge and support each other, particularly if we witness fellow community members failing to follow public health recommendations.

Policy

Public Health Policies Non-Compliance

Students and student organizations must comply with all University policies and expectations that are implemented in response to the pandemic and that pertain to student conduct on-campus and off-campus. These policies and expectations may address guest policies, personal protective equipment, isolation requirements and more. These policies and expectations can be found at ourwayforward.wfu.edu, and students are encouraged to visit this website frequently. The University’s policies and expectations may be revised at any time. Should this occur, students will be sent an email notifying them of any substantial changes, and students will be expected to comply with such changes. Violations of these policies will be reported and handled through the student conduct process in the Office of the Dean of Students.

This addendum to the Student Conduct Code governs the behavior of undergraduate students and student organizations. The jurisdiction of the Undergraduate Student Conduct Code, including this addendum, extends into virtual classrooms, meetings, and on and off campus activities.

Any situation where a student’s conduct may present a danger or threat to the health or safety of themselves or others may result in immediate interim action, including transfer to online-only learning environments, removal from housing, suspension or expulsion, or other sanctions.

Quarantine/Isolation Policy

Students who are suspected or confirmed to have COVID-19 or any condition requiring quarantine or isolation and who have been instructed by a health care provider or public health official to isolate must comply with those instructions. Students must remain in isolation until they receive clearance from their medical provider or public health official. Students who have been advised by a health care provider or public health official to quarantine themselves as a result of a potential exposure to COVID-19 must comply with this recommendation. The duration of and release from isolation and quarantine will be based on the current CDC guidelines.

Those in violation of isolation or quarantine requirements will be subject to sanctions through the Student Code of Conduct process, including removal from on-campus housing, and/or suspension or expulsion.

Maximum Group / Gathering

Students must comply with limitations established by the University on the number of individuals permitted to gather in indoor and outdoor spaces. These prohibitions on Mass Gatherings apply to social events and activities held on and off campus. Students are allowed to gather for social purposes so long as they do not exceed the University’s gathering limits. Those limits may be the same as or more restrictive than limitations on mass gatherings set forth in local or state government orders, and the limitations will be posted on the Our Way Forward website. When gathering for social purposes, students must continue to abide by social distancing requirements and wear face coverings.

Reports of off-campus parties exceeding large gathering limitations may result in student conduct charges for student groups and individuals. Students on the lease where the party is held will be charged through the student conduct process, whether or not they are present for the party. Student organizations hosting, participating in, and/or funding an event may be held accountable for conduct charges. Sanctions may vary from educational activities, activities suspensions, to suspension or expulsion from Wake Forest.

Failure to Comply

Students and student organizations must comply with all University policies and expectations implemented in response to the pandemic and that pertain to student conduct on and off campus. Examples include but are not limited to face covering requirements and expectations for daily symptom screenings. Failure to comply with these policies and expectations and to reasonable requests of Wake Forest employees and University Police may result in sanctions through the Student Code of Conduct process.

Student Conduct Process

All students and student organizations alleged to have violated public health policies and expectations have the rights outlined in the Code of Conduct. The conduct system at Wake Forest University is based on educational aspirations, community care and safety expectations, and our commitment to protecting, encouraging, and supporting each other. The conduct process and sanctions are based in this framework.

Because of the urgency of and safety concerns with public health, the process for resolving cases that pertain to conduct covered in this addendum will be addressed as follows:

  • As quickly as possible after receipt of a report, the alleged student and/or organization will receive a letter from the Office of Student Conduct with educational materials and allegations of behavioral concerns.
  • The student and/or organization must make all possible accommodations to make their scheduled hearing time.
  • Alleged conduct violations related to public health emergencies will be heard in a virtual conference meeting. Violations which may result in suspension or expulsion will be heard as an Administrative Hearing.
  • If a student or organization is found responsible, sanctions will be effective immediately. Students will have the right to appeal as outlined in the Code.

Repeated, deliberate, and/or severe violations of policies related to public health, as determined through the Code of Conduct process, may result in sanctions up to and including removal from campus housing, suspension, or expulsion.

The Dean of Students or designee may impose immediate removal from the Department of Residence Life and Housing, without prior notice, if, in the determination of the Dean or designee, there is a need to protect the safety and well-being of the campus residential population.

Public Health Recommendations Sanction Framework Example

The following examples demonstrate some violations and possible sanctions. The hearing officer may modify or add additional sanctions as deemed appropriate by the hearing officer given the circumstances of the violation.

Violation

Possible Sanctions**

Physical Distancing

● Educational Requirement
● Disciplinary Probation
● Activities Suspension
● Trespass from Campus Locations
● Removal from Housing
● Loss of organizational recognition / status

Guest Visitation

● Educational Requirement
● Removal from Housing
● Suspension or Expulsion

Use of Personal Protection Equipment

● Educational Requirement
● Disciplinary Probation

Classroom Disruption

● Educational Requirement
● Removal from Course
● Disciplinary Probation
● Suspension or Expulsion

Complicity

● Educational Requirement
● Disciplinary Probation
● Suspension or Expulsion

Failure to Comply: attending classes, meetings, events, social activities when prohibited; choosing not to comply with public health guidance; choosing not to comply with University officials.

● Trespass from Campus Locations
● Removal from Leadership Position
● Activities Suspension
● Suspension or expulsion of organization
● Disciplinary Probation
● Suspension or Expulsion

**These sanctions are examples and not meant to be proscriptive or required outcomes. Sanctions are issued on a case-by-case basis and may not be reflected here, depending on the nature and severity of the violation, the presence of mitigating or aggravating circumstances, or whether the student has had a prior conduct violation.

Sanction explanations can be found in the Code of Student Conduct. Questions about this addendum to the Code of Student Conduct should be addressed to the Office of the Dean of Students, 336.758.5226, deanofstudents@nullwfu.edu.

Acknowledgements to:
Lees-McRae College
Association for Student Conduct Administration
Georgetown University
University of Colorado University – Boulder

Updated: July 7, 2020