Undergraduate Student Handbook

Wake Forest considers the behaviors described in the following sections as inappropriate for the University community and in opposition to the institution’s core values.

Any student or Organization found to have engaged in or attempted to engage in the following actions, behaviors, decisions is subject to the outcomes outlined in the Sanction Framework. When considering outcomes, the constellation of circumstances that gave rise to the misconduct will be considered.

Deliberately abusing, misusing, or misleading the procedural aspects of the conduct process.

Examples of this behavior include:

1. Destroying or concealing information during an investigation of an alleged policy violation;
2. Initiation of a student conduct code proceeding in bad faith;
3. Attempting to discourage an individual’s proper participation in, or use of, the student conduct system; or
4. Attempting to influence the impartiality of a member of any conduct board outside of the conduct process.

Violation of any provision of the Undergraduate Alcohol and Other Drug Policy. The Alcohol and Other Drug Policy describes the University’s position on student responsibility regarding the use of alcohol and other drugs. Students should pay special attention to the University’s Medical Amnesty policy for additional information about seeking help for students in need of medical attention.

Any continuing behavior directed at or about a student, faculty, staff, or other University Employee which is degrading, humiliating, malicious, or defamatory. Prohibited behaviors may be in person, in print, via electronic means, or through social networking. Examples include but are not limited to: ongoing pranks or ridicule directed against an individual, graffiti, posting insults against a student in a public setting or on any website.

4. Complicity. 

Helping or actively encouraging another person to engage in violations of University policy.

Violation of the Wake Forest Computing Policies, found at https://is.wfu.edu/infosec/policies-and-standards/.

1. Failure of a student responding to allegations to appear for a conduct meeting.
2. Disruption or interference with the orderly conduct of a formal or informal proceeding.
3. Failure to comply with the outcome(s) imposed under the Code of Conduct.

Violation of the federal law restricting use of copyrighted video, audio, or computer material.

Attempted or actual damage to or destruction of University premises or the property of another person or organization.

The Statement on Expression affirms the University’s position on expression. This policy describes conduct which does not meet these expectations.

Disorderly conduct is behavior that unreasonably interferes with the ability of others to sleep, study, or participate in the activities of the University

The Statement on Expression affirms the University’s position on expression. This policy describes conduct which does not meet these expectations.

Disruptive conduct is speech or other forms of expression which: prevents or substantially impedes the normal operations of the University or a University function or activity, such as lectures, meetings, interviews, ceremonies, and public events; blocks the legitimate activities of any person on the campus or in any University building or facility; or violates other policies in the Code of Conduct.

Disregard for, or refusal to comply with the directives of University officials, any law enforcement officer or officers, or other first responder or responders during the performance of their duties and/or failure to identify oneself to these persons when requested to do so. Such conduct may include, but is not limited to, the failure to provide proper ID and uncooperative, abusive, or threatening behavior.

Violation of applicable local, state, federal or campus fire laws, codes and policies including, but not limited to:

1. Intentionally or recklessly causing a fire which damages University or personal property or which causes injury;
2. Failure to evacuate University Premises during a fire alarm;
3. Use of University fire safety equipment for an improper purpose; or
4. Tampering with or improperly engaging a fire alarm or fire detection/control equipment while on University premises.

The  Statement on Expression affirms the University’s position on expression. This policy describes conduct which does not meet these expectations.

Harassment is any unwelcome and persistent or pervasive conduct directed toward an individual or against a group that is based on that person’s or group’s actual or perceived race, color, age, ethnicity, national origin, immigration status, socioeconomic status, political affiliation, veteran status, pregnancy status, genetic information, or religion. The conduct may be verbal, nonverbal, written, electronic, or physical behavior and/or communication. Behavior by an individual based on an individual’s or group’s gender, sexual orientation, gender identity, or disability is addressed under the University’s Sex and Gender Discrimination and Harassment Policy and Title IX Sexual Harassment and Non-Title IX Sexual Misconduct Grievance Procedures Policy or Student Disability Grievance Procedures. Behavior by an Organization based on an individual’s or group’s gender, sexual orientation, gender identity, or disability is addressed through the procedures in this Code of Conduct.

To constitute harassment, the unwelcome behavior or communication must have the purpose or effect of being sufficiently serious as to:

1. create an intimidating, hostile, or demeaning educational, living, or work environment, or
2. deny or limit a person’s work performance or a student’s ability to participate in or benefit from an educational program.

In addition, to constitute harassment, the conduct must include something beyond the mere expression of views, words, symbols, or thoughts that some person may find offensive. The conduct will be viewed from both a subjective (the complainant’s) and an objective (reasonable person’s) viewpoint and will take into consideration all surrounding circumstances. Such conduct does not need to be directed at or to a specific individual in order to constitute harassment but may consist of generalized unwelcome and inappropriate behaviors or communications based on one or more of the aforementioned protected categories.

Intentionally or recklessly causing physical harm to or endangering the health or safety of any person.

Creation of health and/or safety hazards, including, but not limited to, dangerous pranks, hanging out of or climbing from/on/in windows/balconies/roofs, and reckless driving.

Any action taken or situation created for the purpose of initiation, admission into, affiliation with, or as a means of maintaining continued membership or favor in a group or organization that:

1. endangers the mental or physical health or safety of a person;
2. unreasonably impedes upon a student’s academic, professional, or personal commitments;
3. demeans, disgraces, or degrades any student;
4. Retaliates against any person who acts to prevent, stop, or report hazing activity; or
5. violates other policies in the Code of Conduct.

A student’s express or implied consent to the action(s) taken and/or situation(s) created are not considered a defense to a charge of hazing.

Behavior which compromises the integrity of the University community, including:

1. Stealing.
   • The unauthorized taking, misappropriation, or possession of any property belonging to, owned by, or maintained by the University, an organization, or another individual, or
   • The possession, retention, or disposal of stolen property.
2. Deception.
   • Making a false statement to a University or other official, or
   • Knowingly furnishing or possessing false, falsified or forged materials, documents, accounts, records, identification or financial instruments.

Violation of the provisions in the Undergraduate Alcohol and Other Drug Policy describes the University’s position on student responsibility regarding the use of alcohol and other drugs.

Conduct or activity by students living in, hosting functions at, or attending functions at off-campus locations which unreasonably interferes with the rights of individuals. Students who are residents of off-campus rooms/apartments/houses must control the nature and size of activities carried out in or on their premises consistent with the standards of the University.  

Violating other published University policies or rules, including all Residence Life and Housing policies published in the Guide to Community Living.

Students and Organizations must comply with all University policies and expectations implemented in response to public health emergencies, as declared by Wake Forest University. These policies and expectations pertain to student conduct on-campus and off-campus and may address guest policies, curfews, travel restrictions, personal protective equipment, isolation and quarantine requirements, and more. If a public health emergency is declared the policies and expectations can be found at wakeready.wfu.edu or from the main Wake Forest University home page (wfu.edu), and students are encouraged to visit the websites frequently.

Communication and/or conduct which causes a reasonable expectation of physical, emotional, or psychological harm to the health or safety of any person or damage to any property. The reasonableness of the expectation will be viewed from both a subjective (the complainant’s) and an objective (the reasonable person’s) viewpoint and will take into consideration all surrounding circumstances.

Unapproved entry into or onto University Premises, unapproved possession, duplication, or use of keys and/or cards to gain entry into or onto any University Premises or failing to report a lost Deacon OneCard or key.

Unapproved hosting, organizing, or attendance of a social function which fails to comply with the University’s requirement to gain prior approval for such activities.  

Any violation of a University policy that is committed by an acknowledged non-student guest is the responsibility of the Wake Forest student host(s).

Violating any federal, state, or local law or ordinances, as determined by the adjudication of the appropriate jurisdictional authority.

Possession, use, storage, or distribution of explosives (including fireworks and ammunition), guns (including air, BB, paintball, facsimile weapons and pellet guns), or other weapons or dangerous objects such as arrows, axes, machetes, nunchucks, throwing stars, or knives, on University premises (whether on one’s person, in a parked vehicle, in a building, or in outside spaces), except for authorized use in the Department of Military Science or authorized use by campus recreation.

Outcomes resulting from Honor Code and Code of Conduct violations become part of a student’s conduct record. Certain violation types and outcomes may be reported internally and externally, in accordance with the appropriate policies noted here: https://studentconduct.wfu.edu/student-conduct-process/student-conduct-record-disclosure-policy/

The outcome framework is a guide for decision-making. The nature of the violation and specific circumstances will be considered when determining the actual outcome. Outcomes are issued on a case-by-case basis and may not be reflected here, depending on the nature and severity of the violation, the presence of mitigating or aggravating circumstances, or whether the student has had a prior conduct finding. Wake Forest facilitates learning through student conduct by providing tools and resources to assist students in learning from their experiences to make better decisions in the future. Wake Forest believes in supporting students while challenging their behaviors, decisions, and actions. Conduct Officers and Panelists are encouraged to consider educational outcomes which encourage critical thinking as well as outcomes focused on accountability for actions, behaviors, and decisions and the safety and security of the University community.

Educational outcomes can include learning-based opportunities, such as research and reflection; educational outcomes can also include opportunities to separate the student from the university for a period of time as a means to support reflection and education.

The following outcomes, or combination of outcomes (with or without modifications) may be assigned to any Student or Organization found to have violated the Code. Certain outcomes may result in a financial cost to the Student or Organization.

Outcomes may be deferred to subsequent dates, semesters, or years if a student leaves the University, goes on Continuous Enrollment Status, studies abroad, or is otherwise unable to complete required outcomes.

The Office of the Dean of Students may prevent course registration, including both adding and withdrawing from classes, or receipt of transcript in cases of non-compliance.

Any individual or combination of the below outcomes in this section may be applied to a Student or Organization when found responsible for violating the Code of Conduct. 

 “Behavioral Requirement or Educational Program” Requirement to attend, present, and/or participate in a program or sequence of programs related to the violation. Required activities may include, but are not limited to, mentoring, research papers, reflection papers, and workshops. The activities may be on campus, off campus, or on-line.  

 “Community Service” Assignment to work a specific number of hours at a community service site approved by the Office of Student Conduct and may be on or off campus.

 “Restitution” Payment for damage caused to the University or any person’s property.   Such payment may cover to restore or recover the value of the property destroyed, damaged, consumed, or stolen; it is not a fine.

 “Restorative Actions” Requirement to engage in actions that attempt to make amends for the negative impact of a violation and to repair the harm that resulted from the misconduct.  These actions may include activities such as letters of apology, drafting and implementing a plan of resolution, engaging in restorative justice conferences, or developing plans for reintegration.

“Activities Suspension” Limited participation in non-academic activities for a specified period of time, as identified by the Conduct Officer.  This may include ineligibility to participate or hold office in any Organization at the University or to represent the university outside of the community. Participation in study abroad programs, non-academic conferences/retreats, Organizations, or intramural teams will be considered and may be limited by decision of the Conduct Officer.  Work-study jobs are not suspended during this time. Any clarification concerning other activities that may be affected will be made by the Dean of Students or designee.

“Disciplinary Probation” A specified period of time during which a student is given the opportunity to demonstrate the ability to abide by the community’s expectations of behavior articulated in the Student Code of Conduct.  If the student is found “responsible” for another violation of the Code during this period, serious consideration will be given to imposing an outcome of suspension. A student may be required to meet periodically with a Dean (or other University official) during their period of probation. A student on Disciplinary Probation is still in good standing and may participate in Organizations, leadership positions, campus employment, and study abroad programs unless otherwise indicated by the Conduct Officer.

“Disciplinary Warning” A specified period of time during which a student is given the opportunity to demonstrate the ability to abide by the community’s expectations of behavior articulated in the Student Code of Conduct. If a student is found responsible for another violation of the Code during this period, it may result in more severe outcomes. A student may be required to meet periodically with a Dean (or other University official) during this period.

“University Housing Probation” Official notice that, should further violations of the Student Conduct Code occur during a specified probationary period, the student may be immediately removed from University Housing.  Regular probationary meetings may also be imposed.

“University Housing Reassignment” Reassignment to another University housing facility as determined by the Department of Residence Life and Housing.

“University Housing Suspension or Expulsion” Removal from University housing for a specified period of time up to, and including, permanent removal.  Conditions for readmission to University housing may be specified.  Under this outcome, a student is required to vacate University housing within 24-hours of notification of the action, though this deadline may be extended upon application to, and at the discretion of, the Dean of Residence Life and Housing. This outcome may be enforced with a trespass action if deemed necessary.  This outcome may include a restriction to specified buildings or all University housing during the period of suspension or expulsion.

“On-campus Living Requirement” Removal from off-campus housing assignment to a University housing facility as determined by the Department of Residence Life and Housing.

“Residency Requirement Extension” Requirement to live on-campus beyond the specified residency requirement period. This requirement may be for a specified period of time up to a permanent extension throughout the duration of the student’s enrollment as an undergraduate student at the University.

“Suspension Withheld” A specified period of time during which the student is considered not in good conduct standing with the University. This outcome is assigned for violations serious enough to warrant suspension from the University, but the student is given an opportunity to remain enrolled at the University. During this period, if the student is found responsible for violating additional parts of the Student Code of Conduct, suspension may become immediately effective. A student may be required to meet periodically with a Dean (or other University official) and other actions deemed appropriate by the Conduct Officer may also be imposed, including (but not limited to) restitution, limiting or prohibiting participation in University-affiliated activities and organizations, and ineligibility for service as an officer or in a leadership role in Organizations or on University committees.

“Suspension” Separation from the University for a specified minimum period of time, after which the student is eligible to return.  Suspension is intended to provide educational and reflective opportunities for the student to consider their actions, behaviors, and decisions while separated. Eligibility may be contingent upon satisfaction of specific conditions noted at the time of the suspension.  During the suspension period, the student may not be present on university premises, at functions, events and activities without prior written approval from the Dean of Students or designee.

“Expulsion” Permanent separation from the University.  The student may not be present on university premises and the student’s presence at any University sponsored activity or event is prohibited.  This action may be enforced with a trespass action as necessary.

“Revocation of Admission and/or Degree” Admission to or a degree awarded from the University may be revoked for fraud, misrepresentation, or other violation of University standards in obtaining the degree, or for other serious violations committed by a student prior to graduation.

“Withholding Degree” The University may withhold awarding a degree otherwise earned until the completion of the process set forth in this Student Conduct Code, including the completion of all outcomes imposed, if any.

The outcomes listed above may be applied in addition to the alcohol and substance use prevention educational outcomes identified below.

“AlcoholEdu”: An online interactive alcohol and drug education program.

“BASICS 1:1”: A single‑session, individualized intervention based in Motivational Interviewing for alcohol and other drugs using a multi‑faceted individual feedback report to inform behavior modification and goal‑setting.

“BASICS+”: A four‑session, individualized intervention based in Motivational Interviewing for alcohol and other drugs using a multi‑faceted individual feedback report to inform behavior modification and goal‑setting.

“Formal AOD Assessment”: Formal assessment conducted by trained, licensed clinical staff regarding problematic use of alcohol and/or other drugs. Includes referral to additional services/resources as indicated.

“Parental Notification”: In instances of alcohol and other drug violations, a student’s parents will be contacted by mail and/or phone unless deferral is approved by the Dean of Students or designee.

The following guidelines serve as a framework for use of the above identified alcohol and other drug offenses outcomes or programs. The Conduct Officer may use discretion to modify or add sanctions as deemed appropriate. While any individual allegation may be considered as “low-level” or another level, the Conduct Officer will determine outcomes based upon the totality of the conduct case, including allegations not related to AOD concerns, responses from the student during meetings, and any other relevant factors.

Allegation:  Low-level alcohol and other drug violations:	First Offense	Subsequent Offense(s)
Unauthorized Containers Purchase or Attempt to Purchase while Underage Underage Possession and/or Consumption Public Display Drinking Games Possession of Alcohol or other Drug Paraphernalia	Activities Suspension AlcoholEdu BASICS 1:1 and any recommended follow‐up from BASICS facilitator (could include formal AOD assessment if BASICS reveals high‐level use concerns BASICS+ and any recommended follow‐up from BASICS facilitator (could include formal AOD assessment if BASICS reveals high‐level use concerns) Disciplinary probation Drug testing, if applicable Housing restrictions Outcome-based reflection Parental Notification Substance Use Assessment: AOD Assessment with referral to appropriate level of care (includes BASICS 1:1, BASICS+, or treatment services as indicated) Suspension Suspension Withheld	Activities Suspension BASICS 1:1 and any recommended follow‐up from BASICS facilitator (could include formal AOD assessment if BASICS reveals high‐level use concerns) Disciplinary Probation Drug testing Outcome-based reflection Parental Notification Suspension Suspension Withheld

Allegation:  Mid-level alcohol and other drug violations	First Offense	Subsequent Offense(s)
Alcohol Misuse Possession of Cannabis	Activities Suspension BASICS 1:1 and any recommended follow‐up from BASICS facilitator (could include formal AOD assessment if BASICS reveals high‐level use concerns) BASICS+ and any recommended follow‐up from BASICS facilitator (could include formal AOD assessment if BASICS reveals high‐level use concerns) Disciplinary Probation Drug testing Housing restrictions Outcome-based reflection Parental Notification Substance Use Assessment: AOD Assessment with referral to appropriate level of care (includes BASICS 1:1, BASICS+, or treatment services as indicated) Suspension Suspension Withheld	Activities Suspension Drug testing Housing Restrictions Outcome-based reflection Parental Notification Substance Use Assessment. AOD Assessment with referral to appropriate level of care (includes BASICS 1:1, BASICS+, or treatment services as indicated) Suspension Suspension Withheld

Allegation:  High-level alcohol and other drug violations	First Offense	Subsequent Offense(s)
Driving While Impaired Illegal drug use (IV drug, crack, heroin, or methamphetamine use) Criminal possession of illegal drugs, prescription and/or over-the-counter medication Sale or Distribution of Illegal Drugs, Prescription and/or Over-the Counter Medication	Activities Suspension Disciplinary probation Drug testing Expulsion Housing restrictions Parental Notification Substance Use Assessment. AOD Assessment with referral to appropriate level of care (includes BASICS 1:1, BASICS+, or treatment services as indicated) Suspension Suspension Withheld	Expulsion

Incidents of alleged violations of the Code of Conduct should be reported to the Office of the Dean of Students.¹ Any member of the University community may file a written report concerning alleged violations of the Code of Conduct. A written report should be prepared and directed to the Dean of Students or designee. Any report should be submitted, either in paper or electronically, as soon as possible after the alleged event takes place. Reports should contain as much information as possible about the incident, including date, time, location, description of events and a list of individuals involved. Reports may also be made in person at the Office of the Dean of Students. Any delay in reporting may result in lost information or an inability to investigate the report.

The University considers the reporting and adjudication of Code of Conduct violations to be extremely important. While the University considers the expectations outlined in the Code of Conduct as a minimum standard of behavior, the University may extend limited immunity to students reporting incidents and/or assisting the parties from sanctioning for some University policy violations.

¹Incidents of alleged violations of The Sex and Gender Discrimination and Harassment Policy and Title IX Sexual Harassment and Non-Title IX Sexual Misconduct Grievance Procedures should be reported in accordance with the requirements of that policy.

After receiving a report, a preliminary review will be conducted by the Dean of Students or designee, to understand the circumstances of the incident and to determine if the alleged behavior may violate any policies detailed in the Code of Conduct. Reports describing alleged behavior which does not violate any policy(s) may result in no action being taken. Likewise, lack of sufficient information in a report may result in no action being taken.

Before an investigation or meeting proceedings are initiated, the Dean of Students or designee, may take preliminary action. These actions may include, but are not limited to:

1. Initiate any necessary and appropriate interim actions.
2. Review the history of the student(s) involved, the context of the incident(s) and the nature of the complaint, any potential patterns, and identify any witnesses.
   • If a member of the university community is reluctant to file a report, it will be determined whether the matter should still be pursued and whether there is sufficient information to warrant further investigation even without the participation of the person who reported the concern.  
   • The student(s) involved may be notified if the University intends to pursue the report, as well as the student’s rights in the process, including any options to become involved as the investigation continues.
3. Meet with any reporting parties or witnesses to determine whether there is sufficient information to warrant further investigation.

If the Dean of Students or designee is unable to determine whether the report should be further pursued following the completion of the initial review an investigator, assigned by the Dean of Students or designee, may conduct an investigation.  

An investigation may be conducted to determine if the facts alleged would constitute a violation and to determine what specific policy violations should serve as the basis for the complaint. Investigations are not required in cases where the Dean of Students or designee or a Conduct Officer determines, in the Initial Review, there are allegations which should move to resolution.

The assigned Investigator(s) will conduct an investigation. A notice of investigation will be provided to the student(s) under investigation. The investigation may include an interview of the student(s) accused of committing a violation and any relevant witnesses. The investigator will summarize the investigation.  The report may identify what happened, what policies are at issue, other individuals involved, documents or other information relevant to determining at the meeting whether a violation of the policy occurred.  Based on the investigative report, the Dean of Students or designee will determine if charges are issued against a student.

When a report has been filed and has not been dismissed following the initial review or investigation, the student will receive written notification (sent via electronic mail to WFU student address) of the allegations from the Office of the Dean of Students. That notification will typically include the date of the report, the alleged conduct regulation violation(s), the assigned Conduct Officer, and an electronic link to the Code of Conduct.

Accommodations are designed to provide meaningful access to investigation and resolution processes for students with disabilities. A student requesting accommodations must do so in advance with enough time to allow the request to be reviewed and appropriate accommodations to be implemented. It is the responsibility of the student to make a timely request; the Office of the Dean of Students may not be able to provide accommodations without reasonable advance notice for evaluation and implementation.

Qualified students may request accommodations for recognized disabilities through the Learning Assistance Center – Disability Services, Deacon Health, or the University Counseling Center. Those offices will consult with the Office of the Dean of Students to determine which accommodations, if any, are appropriate. It is the responsibility of the requesting student to provide needed documentation to the Learning Assistance Center, Counseling, or Deacon Health. The student must concurrently notify the Office of the Dean of Students of the accommodation request and identify the office where the request is being made.

Accommodations and requests for accommodations cannot be applied or requested retroactively.

Upon either the conclusion of the investigation or upon the conclusion of the initial review, the process moves along a pathway to resolution. The process may be resolved either through an Informal Resolution or Formal Resolution meeting. The Dean of Students, or designee, will determine which method for resolution is appropriate and assign a Conduct Officer to the case. When possible, cases are resolved through an Informal Resolution meeting. Factors considered in determining whether a Formal Resolution is appropriate include the severity and/or complexity of the incident, possible outcomes, and the student’s prior conduct record.

For an Informal Resolution meeting, the student will be required to make an appointment with the assigned Conduct Officer. The student is responsible for arranging this requested meeting within the parameters stated in the notification. The student may also receive a brief summary of the alleged behavior. If the student fails to arrange the required meeting, a hold may be placed on the student’s record. Meetings may take place in person or electronically, at the decision of the Conduct Officer.

For a Formal Resolution, the student(s) will be notified of the designated meeting date, time, and location. Meetings may take place in person or electronically, at the decision of the Conduct Officer.

The Board of Student Conduct Advisors (BSCA) provides students charged with a violation with a SCA member to guide the student through their assigned process. SCA members do not represent students in either a Formal Resolution or Informal Resolution. Instead, they meet with students to explain the process, the charges assigned to the student, possible outcomes, and they answer any additional questions the student may have. For both Informal Resolution meetings and Formal Resolution meetings, the SCA member will attend the meeting or the hearing at the discretion of the student. At times when SCA members are not available, the Dean of Students or designee may work with students to secure an appropriate alternative to support/guide the student through the process. Alternative advisors are usually Wake Forest University faculty or staff who have experience with student conduct. External advisors, including parents or attorneys, are not permitted. The SCA is the only person a student may have present in the meeting, unless otherwise permitted in these procedures.

Students scheduled for a Formal Resolution will be assigned an advisor from the SCA. Students scheduled for an Informal Resolution meeting may request an advisor from the SCA.  

If the Dean of Students or designee determines the case may be resolved through an Informal Resolution, the assigned Conduct Officer and the Student will meet to discuss the details of the incident. The Student may review the case record in advance of the Informal Resolution or may review the report at the beginning of the meeting. If requested by the student, a SCA member may be assigned and attend the Informal Resolution meeting. An Informal Resolution meeting is considered resolved only when the following criteria are met:  

1. the assigned Conduct Officer and the student agree Informal Resolution is a reasonable option given the circumstances;
2. the Conduct Officer and the student agree to the findings (including Responsible or Not Responsible) for the alleged violation(s), and;
3.  if it is agreed the Student is responsible for the alleged violation, the Student must agree with the outcomes resulting from the violation(s). Cases that cannot be resolved using these criteria will be referred for a Formal Resolution meeting.

If a resolution is reached through an Informal Resolution, the Conduct Officer will complete a written or electronic copy of the decision, which the Student will have the opportunity to review. The Student will sign the decision, indicating acceptance of the findings and outcomes. Through this signed acceptance, the student acknowledges there will be no further review or appeal of the findings and outcomes. If the Student declines to sign the decision, the case will be unresolved and referred for a Formal Resolution.

The procedures of a Formal Resolution are as follows:

Timeline: The student(s) will be notified at least 120 hours (five days) in advance. The notice will include the alleged violation(s), the designated meeting date, time, and location, witnesses being called by the University, and any other information (e.g., security video, access records) being presented. At times of the year when 120 hours of notice is not practical due to a student’s pending graduation, study abroad, or participation in a university-sponsored activity, a student must either waive this timeline or not participate in the pending activity until the matter is resolved. Students may request, in writing, their hearing be expedited. The Conduct Officer will make the decision regarding the request and notify the student electronically or in writing.

Failure to Attend: While students are expected and encouraged to attend in order to provide their perspective,  if a student fails to attend a formal resolution meeting, the Conduct Officer may proceed to resolve the case without benefit of that student’s input. The same standard for decision will be used. The student’s choice not to attend the meeting is not a valid reason for an appeal.

Meeting Panel or Conduct Officer: The Conduct Officer will determine if the Formal Resolution meeting will be conducted in front of a Meeting Panel or if the Conduct Officer is going to proceed without a panel. Meeting Panelists will be drawn from a pool of trained faculty, staff, and students. Retirees and former panelists may also serve on panels.

1. Reasons that a Conduct Officer might determine a panel is or is not necessary:
   • Complexity of the case or incident(s)
   • Previous interactions with the student(s)
   • Severity of the incident(s) or possible outcome(s), which may include separation from the University
2. For cases including a charge of disruption and/or harassment, a panel is required.

Advisor: The student will be assigned an advisor from the Student Conduct Advisors. The advisor will contact the student to schedule a time to review the record, charges, and procedures.

Witnesses: If the student(s) identifies witnesses, they must provide a list of witnesses to the Office of the Dean of Students in advance of the meeting. Only witnesses who can provide relevant observations of the alleged behavior(s) will be allowed. Character witnesses may not present testimony, because Wake Forest students are already presumed to be of high character.

• If a student’s or University’s witness cannot attend the meeting, remote participation may be permitted or a written or video statement may be presented.  

Recordings: All meetings will be recorded by the Office of the Dean of Students.  Recording by students or others is not permitted. Recesses and deliberations are not recorded. Recordings are provided only to the Judicial Council upon appeal and law enforcement agencies if subpoenaed.

Privacy: Meetings are private. Only the accused student, meeting panelists, Conduct Officer, witnesses, and assigned members of the Student Conduct Advisors are allowed in the meeting.  Staff from the University Counseling Center, SAFE Office, and the Office of the Dean of Students may serve as support persons for the student, at the request of the student. Support persons are present only for emotional support of the student and may not participate in the meeting. The Office of the Dean of Students may occasionally bring a non-participating faculty or staff.

Joint Meetings: Two or more students may be scheduled to participate in a joint meeting if they are all alleged to have participated in the conduct at issue. The charge(s) and/or the alleged factual circumstances need not be identical for participation in a joint meeting.

• Any student scheduled to participate in a joint meeting may request a separate meeting. A request for a separate meeting must be submitted in writing to the Conduct Office prior to the date of the scheduled meeting. The Dean of Students or designee or a designee will make the decision regarding the request and notify the student in writing.

Multiple Incidents: A student may be charged with violations in two or more unrelated incidents. Those incidents may be aggregated into a single meeting at the discretion of the Dean of Students or a designee. Any student subject to charges of two or more unrelated reported incidents of alleged misconduct is entitled to a separate meeting for each incident. A request for separate meetings must be submitted in writing to the Dean of Students or a designee prior to the date of the scheduled meeting. The Dean of Students or designee or a designee will make the decision regarding the request and notify the student in writing.

Standards of Responsibility: The student shall be presumed not to have violated a conduct requirement until such a violation is determined to have happened based upon the standard of proof. The standard of proof shall be “preponderance of the information”, or “more likely than not”. It is the responsibility of the University to establish if the violation is more likely than not.

• Rules of evidence applied in legal cases do not apply to the Formal Resolution Meeting process.

Delays: The students may request a delay in the meeting. Reasons for the delay, as well as a proposed length of the delay, must be included in the request, which must be submitted in writing to the Conduct Officer. The Conduct Officer will make the decision regarding the request and notify the student in electronically or in writing.

• If the meeting is delayed, either at the request of the student(s) or by need of the University the student(s), witnesses, and assigned SCA advisor will be notified electronically or in writing.

Order of Meeting: The order of the meeting will be as follows:

1. The Conduct Officer will begin the meeting and recording.
2. The Conduct Officer will review the proceedings and may provide background information about the process.
3. All students are introduced, and an honor code oath administered to those will provide testimony.
4. The allegation(s) will be read, and the student will be asked to accept or deny responsibility for the allegation(s).
5. The student will be given an opportunity to provide a statement or narrative regarding the incident in question and the allegations(s). Opening statements are to be no more than 30 minutes in length.
6. The Conduct Officer and/or meeting panelists may question the student.
7. As necessary, a witness or witnesses will be called into the meeting one at a time, in the order determined by the Conduct Officer. Each witness will be introduced and respond to the Honor Code oath. When an Investigation has been conducted, the investigator may present the findings of the Investigation.
8. Witness(es) will provide testimony regarding their knowledge of the incident.
9. The Conduct Officer, meeting panelists, and/or the charged student(s) may question the witness(es).
10. Information may be presented at any point during the meeting.
11. After the witnesses have been heard and the meeting panel has concluded asking questions, the Conduct Officer will ask the student and/or SCA member if any additional information needs to be provided, and the student may make a closing statement. Closing statements are limited to no more than 15 minutes in length.
12. The meeting is adjourned.

Procedural Concerns: All procedural questions regarding a meeting are subject to the final decision of the Conduct Officer.

The meeting panel serves in an advisory capacity to the Conduct Officer regarding findings and outcomes. Following the conclusion of a meeting, the panel will deliberate and recommend Finding. If the panel recommends a finding of “not responsible” for the allegation(s), there will be no outcomes recorded. If the panel recommends a finding of “responsible” for the allegation(s), the panel will recommend an appropriate outcome(s). The Conduct Officer and all members of the panel will be present and available as a resource during all deliberations. The Conduct Officer is responsible for informing the panel of applicable precedent and any previous conduct violations. Upon consideration of the meeting panel’s recommendations, the Conduct Officer will determine the findings and outcomes for the student.

The Finding and outcome(s), if applicable, will be delivered to the student(s) electronically or in writing by the Conduct Officer, generally via e-mail.

The Judicial Council is the appellate body for Honor Code and Code of Conduct cases and is composed of students, faculty, and administrators.

Students requesting an appeal must follow these procedures:

1. Requests for an appeal from an HEC or Formal Resolution meeting outcome must be submitted within 14 calendar days to the Secretary of the Judicial Council and are ordinarily submitted via e-mail.  
2. An appeal request should set forth the reasons why the decision of the meeting body should be reversed or modified and must address one or more of the following grounds for an appeal: (1) sufficiency of the information to support the decision, (2) appropriateness of the outcome, (3) germane new information not available at the time of the original meeting, (4) procedural error significantly impacting the outcome.
3. Students who have received an outcome of suspension or expulsion will be automatically granted an appeal meeting if the request is made within 14 calendar days of receiving notification of the outcome of an HEC or Formal Resolution meeting.  
4. Students who have received an outcome other than suspension or expulsion are not guaranteed an appeal meeting. Upon receipt of a request for an appeal in such cases, the Judicial Council will determine if an appeal request should be granted. If the Judicial Council decides against meeting an appeal in such cases, the student will be notified electronically or in writing of the reasons for the Council’s decision.
5. In cases where an appeal meeting is held, the Judicial Council will set a date for the appeal meeting and notify the student in writing of the meeting date at least seven (7) days before the meeting.  

[NOTE: Details on the format, procedure, and possible outcomes of appeal meetings are set out in the Judicial Council Section of the current Student Handbook]

Based on the nature of a student’s alleged behavior, the Dean of Students or designee may impose an Interim Action prior to the completion of the conduct process regarding alleged violations of the Code of Conduct. Interim Action may be imposed when:

1. a Student poses a threat of serious harm to any members of the University community, including visitors, or others;  
2. it is necessary to preserve University premises or the property of any members of the University Community, including visitors, and/or  
3. it is necessary to prevent significant disruption of, or interference with, the normal operations or activities of the University.

Interim Action may include, but is not limited to, prohibiting the student from being on University premises, attending classes, attending programs and activities, or using University facilities. The student will receive notice of any Interim Action taken in writing to their official University email address. Interim Action may be in place for no more than fifteen (15) business days pending the Formal Resolution meeting on alleged violation(s) of the Code of Conduct, unless the student requests a delay in the scheduling of the Formal Resolution meeting.  

The Dean of Students or designee may also impose an Interim Action prior to the completion of an administrative withdrawal process, as explained in the Administrative Withdrawal Policy. Such Interim Action may always include, but is not limited to, prohibiting the student from being on University premises, attending classes, attending programs and activities, or using University facilities.  An Interim Action imposed as a part of the administrative withdrawal process may remain in effect until the completion of that process.  

A student who receives interim action, related to either the Code of Conduct or the Administrative Withdrawal process, may request an Interim Action Review by submitting the request in writing to the Dean of Students or designee.  The appeal must include a statement from the student explaining why the student believes the Interim Action is not warranted. The Interim Action Review must take place within three business days of receipt of the appeal. If the student requests a delay in the scheduling of the meeting on alleged violation(s) of the Code of Conduct, an Interim Action Review is required. A Conduct Officer who did not impose the Interim Action will conduct the Interim Action Review. The Interim Action may be modified, upheld, or removed, and the student will be notified of this outcome in writing. The outcome of the Interim Action Review is final, and any Interim Action imposed will remain in effect until the conclusion of the Code of Conduct or Administrative Withdrawal process.

Charges and procedures for Organizations follow the same guidelines described for individual students in the Code of Conduct, except for the two notes in the Minimum Expectations for Harassment and for Sex and Gender Discrimination and Misconduct. For the following procedural aspects, there are differences noted for Organizations. The following procedures will be used to address reports received that allege violations of the Code of Conduct and Honor Code by Organizations. Organizations referred to the conduct process will be represented by the president of that Organization. The president may designate another active member to be the representative in their place.

Although not all acts of individual members can or should be attributable to the Organization, an organization may be held responsible for the actions of its members. Allegations of Organizational misconduct may be adjudicated before, at the same time as, or following related cases of individual misconduct. The standard of proof applied for Organizational misconduct is the same as that for individual students (i.e., the preponderance of the information).

Factors used in determining whether alleged violation(s) of the Code of Conduct or Honor Code organization can be attributed to an Organization may include, but are not limited to:

1. The circumstances surrounding the alleged misconduct;
2. Whether the alleged misconduct occurred at an event the Organization has, formally or informally, sponsored, co-sponsored, planned, financed, or endorsed; or participated in, including whether it occurred as part of an activity not sponsored by the Organization itself;
3. The number of Organizational members and/or officers present;
4. Whether the alleged misconduct is committed by members attending a function as a representative of the Organization or University, including, but not limited to, competitions, conferences, and conventions;
5. Whether members were acting in the name of the Organization;
6. Whether the alleged misconduct occurs on the premises owned or operated by the Organization or its members;
7. Failure of the Organization to implement preventative measures where it is reasonably foreseeable that a violation could occur.

The University strives to work in partnership with the national or international offices of an Organization, if one exists. To that end, the University may notify the national or international office of alleged organizational misconduct at any point in the process. Additionally, the University recognizes the right of a national or international office to initiate its own proceedings regarding alleged organizational misconduct. Those proceedings may be conducted jointly or separately from any proceedings conducted by the University. To the degree the University believes it is appropriate, the University will honor any outcomes imposed by the national or international office of an Organization as additions to any outcomes the University imposes.

A notice of investigation will be provided to the President on record for the organization and the Associate Dean of Students, Student Engagement, or designee.

Investigation procedures may differ from those described above. The investigator, in consultation with the Offices of Student Engagement and Student Conduct, may choose any combination of the following techniques, or others not defined here:

1. Individual interviews with selected members of the organization
2. Facilitated discussion with the leadership and other selected members of the organization
3. Group sequesters with individual interviews

When a report has been filed and has not been dismissed following the initial review by Dean of Students or a designee’s initial review and does not require investigation, the Organization’s President on record will receive written notification (sent via electronic mail to WFU student address) of the allegations from the Office of the Dean of Students. That notification will include the date of the report, the alleged conduct regulation violation(s), a brief summary of the alleged behavior, an electronic link to the Code of Conduct. Additionally, the chair of the Student Life Committee will be notified of the charges.

Based on the nature of an Organization’s alleged behavior, the Dean of Students, or designee, may impose an Interim Action prior to the completion of the conduct process regarding alleged violations of the Code of Conduct. Limited Operations Status may be imposed when:

1. The Organization and its operation pose a significant threat of serious harm to any members of the University community, visitors, or guests;
2. It is necessary to preserve University property or the property of any members of the University Community, including visitors or guests; and/or
3. It is necessary to prevent significant disruption of, or interference with, the normal operations of the University

The Organization is prohibited from continuing part or all of its operations without express permission from the Dean of Students, or designee. This may include, but is not limited to:

1. All Organizational operations and member and new member activities;
2. Social events, intramural competition, service or philanthropy initiatives under the Organization’s name or any other name;
3. New member program: All meetings and activities of the New Member program must cease. Organization officers and all members are restricted from communicating with New Members;
4. Other Organizational activities deemed pertinent to the circumstances for which the notice of limited operations is being utilized.
5. Any violation of Limited Operations directives could result in additional charges and outcomes.

All incidents resolved through a Formal Resolution require a meeting panel be convened.

In addition to the outcomes listed for individual students, the following outcomes will be considered when an organization is found responsible.

“Educational Sanctions” Projects or assignments designed to educate an Organization and its members in connection to the nature of the violation and with the goal of minimizing the likelihood of future violations with the effect of its member’s actions. Educational assignments include, but are not limited to, educational programming on risk prevention and education around alcohol and other drugs, relationship violence, identity bias, hazing or other topic as relevant to the violation, the development of risk management plans and protocols and/or policy or procedural review.

“Restrictions” Restriction or removal of some or all of the Organization’s activities or privileges, including, but not limited to, social, recruitment, and lounge privileges.

Recommendation for Charter Revocation: An official request to a national office that the local chapter’s charter be revoked.

Revocation of University Recognition: Permanent severance of the organization’s relationship with the University.

Suspension of University Recognition: Removal of the organization’s recognition by the University for a specific period of time. The period of time and any requirements, which must be satisfied prior to review for reinstatement, may be specified in the decision of the Conduct Officer or Meeting Panel.

Deferred Suspension of University Recognition: Removal of the organization’s recognition by the University is deferred pending the completion of requirements specified in the decision of the Conduct Officer or Meeting Panel. An additional finding of responsibility during the suspension period will result in suspension or revocation of University Recognition.

Restrictions: Restriction or removal of some or all of the organization’s activities or privileges, including, but not limited to, social, recruitment, and lounge privileges.

Groups may request an appeal to the Student Life Committee within 10 calendar days from the date of the notification of the decision. Appeals are directed to the chair of the Student Life Committee.

Wake Forest University reserves the right to change policies and procedures at any time and without prior notice. Additionally, errors and omissions in published documents (written or electronic) may be corrected at any time. Students will be notified via email of changes to policies or procedures that occur during the academic year. Changes will be reflected in the body of the Handbook as it appears online. This handbook was last updated on 09.13.2021.

Overview. Wake Forest University provides a range of support services for students exhibiting physical and emotional distress. On occasion, students may require a level of support and resources that exceeds what the University and surrounding community can appropriately provide such that academic progress can be made. In such circumstances, students may be advised to consider voluntary medical/mental health withdrawal or Continuous Enrollment Status.

 An undergraduate student may be administratively withdrawn from the University when, in the judgment of the Director of Deacon Health, the Director of the University Counseling Center, and Dean of Students (DOS) the student:

1. cannot adequately be helped by the available resources in the University and surrounding community,
2. refuses to accept recommended self-care responsibilities, other recommendations, or to voluntarily withdraw from the University
3. based on behavioral indicators is unable to function effectively in the residential or College community,
4. threatens or engages in behavior that poses a reasonable possibility of significantly affecting the safety, health, or well-being of any members of the university community including its visitors; and/or significantly disrupts the activities or functions of the University. 

Such decisions may be appealed in writing to the Vice President for Campus Life. If however, the continued presence of an individual at the College presents an immediate danger to the fulfillment of the educational mission of the College or to the life, health, welfare, safety, or property of any member(s) of the College community, the individual may be subject to the Interim Suspension Policy. Students enrolled in Wake Forest University Graduate or Professional programs that exhibit physical or emotional distress will be subject to policies in those respective schools.

This policy sets forth the process that will guide an administrative withdrawal.

• 1. Investigation. Information that a student has behaved in the manner described above will be provided to the DOS or designee, who will conduct an investigation to confirm the facts, which may include an interview with the student.
• 2. Individualized Evaluation. If the information is confirmed, the DOS or designee will conduct an individualized evaluation to determine if resources are available that would render the student able to function in the university community without threatening to engage or engaging in behavior that poses a reasonable possibility of significantly affecting the health, safety, or well-being of members of the university community, including its visitors, and/or significantly disrupts the activities or functions of the University.
  
  This evaluation may involve consultation with appropriate campus partners and/or require a medical/psychiatric evaluation by a qualified professional acceptable to the DOS. The student will be offered an opportunity to provide additional relevant information and to discuss the behavior with the DOS.
• 3.Remedial Plan. After consideration of the above, and in consultation with the Director of the University Counseling Center and/or the Director of Deacon Health, the DOS or designee will design an appropriate remedial plan based on the outcome of the individualized evaluation. The plan will be intended to sufficiently minimize the likelihood of future similar behavior. The protection of members of the University community will also be a factor in this determination. The remedial plan may also include additional conditions, including but not limited to:
  • social probation, which may limit pursuit of non-curricular activities up to and including student employment
  • limitation of participation in research projects not related to the student’s academic program
  • limitation of participation in Wake Forest University Study Abroad programs
  • modification of academic requirements or schedule with faculty permission
  • termination of the student’s housing contract
    
  • The DOS may modify, extend or terminate the remedial plan based on new information. If this is the case, the student will have the opportunity to provide additional relevant information prior to making this determination.
    
  • 3a. Off-Campus Services. If on campus services are not appropriate for any reason, or if the student requests it, the DOS may approve a referral to an off campus provider as part of the remedial plan. The expense for this will be borne by the student.
  • 3b. Confidentiality of Information. The student will authorize any professional performing an evaluation or providing services as part of the individualized evaluation or within an approved remedial plan to release relevant information concerning the student to the DOS. The DOS will take reasonable steps to keep the information confidential and will disclose only in accordance with FERPA guidelines. The student will sign the necessary written authorizations upon request.
• 4.Involuntary Administrative Withdrawal. If after consideration of the above, and in consultation with the Director of the University Counseling Center and/or the Director of Deacon Health, the DOS determines that:
  • 4a. the student cannot be adequately assisted by an acceptable remedial program;
  • 4b. the student fails to comply with the individualized evaluation process, the remedial plan, and/or
  • 4c. the student doesn’t adequately address the behaviors as required by the remedial plan. the student will be administratively withdrawn from the University.
• 5. Final Determination. The decision concerning administrative withdrawal is considered final unless a written appeal is submitted to the Vice President for Campus Life within five business days of the decision. Grounds for the appeal will be limited to procedural or substantive errors that significantly impact the outcome. No further appeal of the decision will be considered. The appeal process shall be limited to a review of the file and supporting documents. The Vice President for Campus Life may, using his or her discretion, meet with the student and/or the Dean of Students.
• 6. Relation to Student Conduct Process. If the student’s conduct also falls within the jurisdiction of the Student Conduct process, the DOS will determine if the matter is to be referred to this administrative withdrawal process. Referral will suspend the Student Conduct process until such time as the DOS deems appropriate.
• 7.Returning to the University. For students who have been administratively withdrawn, it will be understood that readmission generally can be accomplished no earlier than one semester or 90 days in the future depending upon the time of year in which the student was administratively withdrawn. In all such instances, the student must meet the requirements for return to the University as outlined by the Office of the Dean of the College Medical Withdrawal.
  • 7a. Appropriate and adequate treatment of the condition that led to the administrative withdrawal must be documented by the physician or therapist who provides treatment after the administrative withdrawal was implemented.
  • 7b. The physician or therapist must provide a letter giving an opinion concerning whether the student should be readmitted at Wake Forest and explain why the student is ready to be readmitted.
  • 7c. This information will be reviewed by the Director of Deacon Health and the Director of the University Counseling Center (when appropriate). The Director(s) will make an independent recommendation to the Dean (and the Committee on Academic Affairs) concerning readmission based on the information provided by the therapist or physician as well as based on the student’s medical and psychological history prior to the administrative withdrawal.
  • 7d. All students who are authorized to be readmitted following an administrative withdrawal will be required to follow the recommendations of the physician or therapist who provides care after the administrative withdrawal was implemented as well as the recommendations of Deacon Health and the University Counseling Center.
  • 7e. In addition to the recommendations of the physician or therapist who cared for the student, each student must be re-evaluated by Deacon Health or the University Counseling Center within one month of return to classes after readmission (ideally, this should be about 3 weeks after classes begin for the semester). This will ensure that the transition back to the university is going well and that no additional resources or additional treatment(s) are necessary. Students who fail to follow this procedure will be reported to the Office of the Dean of Students
  • 7f. The final decision concerning readmission rests with the appropriate dean and/or faculty committees (e.g., the Committee on Academic Affairs of the College).
  • 7g. Medical information concerning returning to school should be sent to:

Executive Director, WFU Deacon Health
P.O. Box 7386
Winston-Salem, NC 27109-7386
336-758-5218 (phone), 336-758-6054
or
Director, WFU Counseling Center
P.O. Box 7838
Winston-Salem, NC 27109-7838
336-758-5273 (phone), 336-758-1991 (fax)

Wake Forest defines a bias incident as any threat or act – verbal, written, or physical – that is directed against or targeted at a member(s) of the Wake Forest community or Wake Forest property that are motivated, in whole or in part, because of a bias against race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and/or veteran status. Bias incidents that are addressed by the university Bias Review Group include actions that are motivated by bias but may not meet the necessary elements required to prove that a crime has occurred.

For more information about bias incidents and Wake Forest University’s Bias Reporting System, see https://reportbias.wfu.edu/.

For information about the protocols about reporting and after a bias incident is reported, see https://reportbias.wfu.edu/what-to-expect/.

The Family Educational Rights and Privacy Act (FERPA) afford eligible students certain rights with respect to their education records.  (An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution.) To review those rights, please go to https://registrar.wfu.edu/academic-records/privacy/.

The Office of Residence Life and Housing fosters secure, comfortable, inclusive, and engaging learning communities which prepare students to lead lives of meaning and purpose.

As members of vibrant and diverse residential learning communities, Wake Forest students will:

• Find an authentic sense of belonging
• Successfully navigate citizenship within diverse communities
• Develop the skills, knowledge, and perspective to maintain a healthy, balanced life
• Exhibit responsibility for self, others, property, and the environment

For further information about the Office of Residence Life and Housing’s policies, programs, and services please refer to their Guide to Community Living. The Guide to Community Living can be found at http://go.wfu.edu/GTCL.

Wake Forest is committed to the safety and wellbeing of its students. The University encourages and expects students who are concerned about their own health or that of another student due to alcohol and/or drug use to seek medical assistance. The University recognizes that the potential for a conduct action by the Office of the Dean of Students may deter students from seeking medical assistance, and this Medical Amnesty Policy is intended to eliminate that barrier. For more information on the requirements and procedures for receiving medical amnesty, please see: https://aod.thrive.wfu.edu/resources/medicalamnesty-policy/.

The purpose of this policy is to establish procedures for the University’s response to reports of missing students, as required by the Higher Education Opportunity Act of 2008 (“the Act”). In accordance with the requirements of the Act, students will be notified annually of this policy and the procedures for designating missing student contact information. Under the provisions of this policy, a student may identify up to two individuals whom the University will contact, within 24 hours, in the event that University Police determines the student is missing. This policy applies only to students who reside in on-campus housing. Missing student contact information is separate and distinct from emergency contact information. Missing student contact information will be kept confidential and will only be accessed by University Police and authorized University officials in the event a student is determined to be missing by University Police and used in furtherance of an investigation.  Students may securely register this contact information through the Wake Information Network (WIN).

For the procedures on designation of missing student contact information and notification, see: https://prod.wp.cdn.aws.wfu.edu/sites/67/2017/08/missing-students-policy.pdf 

No-contact orders are issued in writing at the discretion of the Dean of Students or designee, based on administrative review of a situation involving two or more Wake Forest students. No contact orders are designed to be in the best interest of one or more students or the Wake Forest University community, and are focused on civility, safety, and well-being of those involved. No Contact Orders do not require the approval or permission of each student involved; an Order may be determined by an authorized person in the Office of the Dean of Students.

1. A no-contact order is often, but not always, mutual. Orders most frequently are two-way, preventing communication between any named party.
2. No Contact Orders do not require agreement or even prior notice to, either or all parties.
3. The no-contact order is issued when there is reason to believe that an order would be in the best interest of the involved parties and/or the community for promoting civility, safety and well-being.
4. A no-contact order can be issued prior to or as a result of a meeting, or entirely outside of a meeting process for a specified or unlimited duration of time. No Contact Orders do not become part of a student’s conduct record unless the student violates the order as determined through the University’s conduct system. No Contact Orders prohibit all forms of communication between designated students, direct or indirect, written, electronic or through a third party.
5. No Contact Orders are not similar to court imposed restraining orders and do not guarantee that designated parties will avoid sightings or passing interactions on the campus or in the local community.  In some circumstances, a No Contact Order may restrict a student from parts of the campus where the student would not have to engage in required academic activities. Students who are concerned about personal safety should contact University Police.

This policy is intended to promote the responsible and ethical use of the computing resources and computing systems of Wake Forest University. Copies of the policy shall be made available to all users of the University’s computing resources and computing systems, and every reasonable effort shall be made to ensure that all users read the policy at least once.

The policy applies to all computer and computer communication systems owned, leased, operated, or contracted by the University. This includes, but is not limited to, tablets, personal computers, laptops, smart phones, computer networks, computer peripherals, and software, whether used for academic, administration, research, or other purposes. This also includes use of University data or access to computer systems by personal devices such as computers, tablets, and smart phones by faculty, staff, students and guests. The policy extends to any use of University systems to access computers elsewhere. For purposes of this policy, references to “computing resources” shall also include “computing systems.”

For the University’s full Policy on Responsible and Ethical Use of Computing Resources, see: https://is.wfu.edu/wp-content/uploads/2016/09/Policy-on-Responsible-and-Ethical-Use-ofComputing-Resources.pdf. 

On-campus sales and solicitations must be operated or sponsored by a University-recognized Organization and must receive the proper authorization. Sales and solicitations in the residence halls must be approved by Residence Life and Housing at housing@wfu.edu or (336) 758 – 5185. Sales and solicitations in the Benson Center must be approved by the Director of Campus Programs and Services at bensonoa@wfu.edu or (336) 758 – 4869. Sales and solicitations in other public and common areas on campus must be approved by the Office of Student Engagement.

Wake Forest University expects all members of its community to act in respectful and responsible ways toward each other.  Wake Forest is committed to providing programs, activities, and an educational environment free from discrimination on the basis of sex, sexual orientation, gender identity, and gender expression.  For the University’s full non-discrimination policy, see http://diversity.wfu.edu/about/policies.

The Sex and Gender Discrimination and Harassment Policy and Title IX Sexual Harassment and Non-Title IX Sexual Misconduct Grievance Procedures describes prohibited conduct, establishes procedures for responding to reports of sexual misconduct as defined in that policy, and outlines resources available to students. The full policy is located at https://titleix.wfu.edu/title-ix-policies/sexual-harassment-and-sexual-misconduct-policy/

Wake Forest University provides an option for anonymous reporting of any information you have regarding a suspicious person, any suspicious activity, or a crime that has occurred on- or off- campus. To complete an online crime reporting form go to: https://police.wfu.edu/forms/silent-witness-form/.

Do not use this form to report crimes in progress. Call 911 from any telephone to report a crime in progress.

The Student Conduct Record Disclosure Policy covers the official release of information regarding the university-level academic and non-academic conduct of students and former students. It replaced the “Expungement Policy” that governed disclosure of Student Conduct Records prior to July 1, 2020. To review the full policy, see https://studentconduct.wfu.edu/student-conduct-record-disclosure-policy/. To request your own Student Conduct Record, please go to this link: https://studentconduct.wfu.edu/student-conductprocess/request-records/.

Students are subject to all federal, state and local laws as well as university regulations concerning bringing or possessing either openly or concealed weapons on campus. The possessing or displaying of weapons on campus is prohibited by state law and subject to judicial review along with state and local penalties that could result in the conviction of a felony or misdemeanor depending on the type of weapon displayed or possessed. These university regulations and Winston-Salem City ordinances include paintball guns.

For more information about what is prohibited on campus, see the Weapons Policy.

Wake Forest University believes in the wellbeing of the whole person – emotionally, environmentally, financially, intellectually, occupationally, physically, socially, and spiritually. Alcohol and other drug misuse inhibits students’ development and is negatively correlated with academic success, personal safety, and long-term health. The vitality of the campus community relies on each individual and student organization taking responsibility for choices related to alcohol and other drug use. The health and well-being of the campus community and its members should not be jeopardized by issues related to alcohol and other drugs. Therefore:

• Wake Forest University supports the decision of students not to use alcohol and other drugs.
• The University observes all applicable federal, state, and local laws regarding alcohol and other drug use and holds students and Student Organizations accountable for their choices. Legal action does not preclude University conduct action which seeks to support a campus community that introduces students into systems that support care, education, and wellbeing.
• The University emphasizes education intended to prevent undergraduate alcohol and other drug misuse as well as an understanding of the University’s policies concerning the use of alcohol and other drugs.
•  Students whose alcohol and/or other drug use results in behavior that creates a risk of danger to the health and safety of themselves or others are subject to conduct review.
• Student Organizations whose events and/or member actions involving alcohol and/or other drugs result in behavior that creates a risk of danger to the health and safety of themselves or others are subject to conduct review.
• The University provides medical, conduct, educational, and therapeutic responses for individuals and Student Organizations with alcohol and/or other drug-related concerns.

The University’s Undergraduate Alcohol and Other Drug Policy applies to all Wake Forest undergraduates and their guests, as well as undergraduate Student Organizations. The aforementioned entities are responsible for knowing and abiding by the University’s Undergraduate Alcohol and Other Drug Policy. This policy applies both on- and off-campus.

For faculty/staff policies, please refer to Substance Abuse Prevention Policy: http://hr.wfu.edu/files/2016/03/Substance-Abuse-Prevention.pdf

For policies pertaining to graduate and professional school students, please contact the appropriate graduate and/or professional schools.

Procedures regarding the registration, marketing, management, and closing of events and related training requirements are governed by the Event Management Procedures for Campus Social Events with Alcohol: https://studentengagement.wfu.edu/student-organizations/event-planning/event-management-procedures-for-campus-social-functions-with-alcohol/

1. Possession or consumption of Alcoholic Beverages and/or other Drugs is permitted only in accordance with this policy and applicable laws. Failure to comply with this policy and applicable laws could subject the individual and/or Student Organization to conduct action within the University.
2. When consumption of Alcoholic Beverages is permitted by students and their guests of legal age on campus, such consumption is limited to Alcoholic Beverages containing 16% or less alcohol by volume (“ABV”). Alcoholic Beverages with an ABV greater than 16% may not be consumed except at events held at a licensed establishment or where alcohol is served by a licensed third-party vendor.
3. When possession of Alcoholic Beverages is permitted by students and their guests of legal age on campus, such possession is limited to Alcoholic Beverages containing 16% or less alcohol by volume (“ABV”).  Alcoholic beverages with an ABV greater than 16% may not be possessed on campus.
4. Students and their guests of legal age may consume Alcoholic Beverages (containing 16% or less ABV) in the following locations on the Reynolda campus: residential living spaces within residence halls, leased lounges, independent lounges, common spaces in apartment-style living suites, Shorty’s, Zick’s, and at special event venues during registered events. These spaces are known as “Designated Areas.”
5. Students and their guests of legal age may consume alcohol on leased patio areas after 5:00 p.m. on weekdays and after 12:00 PM on Saturday and Sunday.
6. When participating in study/travel abroad programs, students are expected to abide by the legal drinking age and/or applicable laws in the country(ies) where they study/travel.

The following behaviors are prohibited at Wake Forest University:

Alcohol and Other Drug Misuse:

1. Use of alcohol/or other Drugs that results in behaviors, physical signs, and medical consequences, including but not limited to: staggering, difficulty standing or walking, slurred speech, passing out, blackouts (loss of memory), vomiting, retching, bloodshot and/or glassy eyes, strong odor of alcohol and/or other drugs, physical injuries, or other medical problems.
2. A pattern of recurring episodes of alcohol and/or other Drug-related violations of the Student Code of Conduct.
3. Use of alcohol and/or other Drugs in association with inappropriate behavior including/but not limited to:
   • Harassment
   • Threatening Behavior
   • Destruction or Defacement of Property or Grounds
   • Failure to Comply with the Directions of University Officials
   • Any other behavior that violates the Undergraduate Student Code of Conduct

Assisting or Encouraging Underage Possession, Purchase, or Consumption of Alcoholic Beverages: Helping or actively encouraging another person to engage in violations of University’s Undergraduate Alcohol and Other Drug Policy. The student is also responsible for misconduct if they permit underage alcohol use within their residence hall room or off-campus residence, or otherwise provide a setting that allows for the underage consumption of alcohol.

Open Containers: Possessing an Alcoholic Beverage in open containers outside Designated Areas. Residents and their guests are not allowed to carry Primary or Secondary open Containers of alcohol to or from suite/floor lounges at any time.

Public Consumption: Consumption of Alcoholic Beverages, on or off-campus, in a place which is generally viewable to the public or other students, unless the consumption is permitted as part of a registered event or approved special event (e.g., approved tailgating area).

Possession of Prohibited Form of Alcohol: When possession of Alcoholic Beverages is permitted on-campus, such possession is limited to Alcoholic Beverages with 16% or less alcohol by volume (ABV).

Driving While Impaired and/or Driving Under the Influence: Because of the danger that drivers under the influence pose to themselves and to others, the operation of a vehicle while under the influence of alcohol or other drugs is prohibited. For purposes of this policy, “driving under the influence” is defined as a situation in which the operator of any motorized vehicle is determined by admission, by testing for blood alcohol content, or by commonly accepted behavioral observations (e.g., slurred speech, staggering, etc.), to be driving such vehicle after having consumed Alcoholic Beverages or ingested other Drugs or legally controlled substances to a degree that has altered, inhibited, or impaired the student’s ability to think and/or act.

Underage Purchase or Attempt to Purchase Alcohol: No student under the age of 21 may purchase or attempt to purchase Alcoholic Beverages.

Underage Possession and/or Consumption of Alcohol: No student under the age of 21 may possess or consume Alcoholic Beverages. Additionally, no student under the age of 21 may possess empty Primary Containers, regardless of their function or use.

Sale of Alcoholic Beverages: The sale of Alcoholic Beverages except for sales by University-approved licensed vendors.

Use, Possession, Sale, Manufacture, Distribution, or Display of Controlled, Illegal or Prohibited Substances and/or Paraphernalia: Any possession, use, sale, manufacture, distribution, or display of controlled, prohibited, or illegal substances and/or Paraphernalia. The use of (or intent to use) substances for purposes or in manners not as directed. Cannabis is prohibited, including any product or products containing any amounts of any form of THC, including edibles, alternative cannabis products (i.e. tinctures, lotions/balms/transdermal patches, concentrates etc.), vapes for use with cannabis oils, etc. are not permitted on campus due to federal regulations. If University officials respond to the smell of cannabis , the University may proceed with a conduct process and determine, based on the totality of the information, that it is more likely than not the substance is cannabis, and thus is prohibited. The factors to be considered include but are not limited to: the smell of cannabis, the presence of paraphernalia related to cannabis use (water bongs, grinders, pipes), behaviors indicative of cannabis/THC intoxication, and any applicable packing or testing.

Use of Common Source Containers: The use of common source containers except by University-approved licensed vendors or during events pursuant to University Athletics policies.

Drinking Practices or Games that Promote Misuse of Alcohol: Active participation in games and activities that promote high-risk drinking or rapid alcohol consumption. This includes, but is not limited to, flip-cup, pong (including “water pong”), quarters, split-a-bottle, Edward 40-hands, shot-gunning, shots, box parties, consuming a volume of alcohol within a set time period, and chugging.

Unauthorized Containers or Paraphernalia: Beer bongs, funnels, or any other paraphernalia which encourage or support alcohol misuse are prohibited.

Advertising, Referencing or Promoting Alcoholic Beverages, Drug Use, or Bars/Taverns: No reference to Alcoholic Beverages, illegal drug use or off-campus bars/taverns may appear on any poster, sign, flyer, or social media posting (except programming/prevention messaging from approved offices within University departments). This includes, but is not limited to, College Night, Drink Specials, BYOB or Your Favorite Beverage. Student Organizations or student initiatives that involve election campaigns are also not allowed to reference Alcoholic Beverages or off-campus bars/taverns as part of election marketing.

1. Student Organizations hosting social functions where alcohol is consumed must abide by all University regulations and applicable laws. Such groups are responsible for managing their social functions in a manner consistent with this policy. For the purposes of this policy, this includes registered Student Organizations and other informal groups of students hosting social events.
2. Persons of legal drinking age may consume Alcoholic Beverages at social functions registered in accordance with this policy. Attendance at such functions is limited to Wake Forest University students and their invited guests.
3. Hosts will verify by checking government-issued identification that individuals who consume Alcoholic Beverages at a social function are at least 21 years of age. Acceptable forms of identification are valid forms of: Driver’s License, State Issued Identification, Passport, or Military Identification.
4. Hosts must prominently display information regarding North Carolina state law regarding alcohol use.
5. No alcohol is permitted at formal recruitment functions.
6. Student Organizations holding social functions at any off-campus location where alcohol is available must abide by all applicable laws and be aware that their Student Organization represents Wake Forest University. The group may be held accountable for its actions and the actions of its members through the University judicial process.
7. Alcoholic Beverages may not be stored/held in lounges at any time other than during an officially registered social function.
8. Alcoholic Beverages for social events sponsored by Student Organizations may not be purchased with Student Activity Fee (SAF) or Student Budget Advisory Committee (SBAC) funds. Student Government and Student Union may utilize SBAC funding to purchase alcohol for Campus-wide events in accordance with University event planning guidelines for undergraduate organizations.
9. All social function hosts are responsible for knowing and following the Guidelines for Hosting Social Functions.

1. The Alcohol and Other Drugs Coalition reviews the University Undergraduate Alcohol Policy and related procedures no less than on a biennial basis. The Alcohol and Other Drugs Coalition reports its findings and makes recommendations to the Vice President for Campus Life.
2. The implementation and enforcement of the University Undergraduate Alcohol Policy is under the direction of the Vice President for Campus Life.
3.  Reported or suspected violations of the University Undergraduate Alcohol Policy will be addressed in accordance with the Student Code of Conduct.

Alcoholic Beverage: Any liquid containing at least one-half percent (0.5%) alcohol by volume, including beer, wine, malt beverages, liquor, or mixed drinks.

Alcohol Paraphernalia: Any material, product, instrument, or item used to create, distribute, manufacture, use, conceal, or ingest alcohol.

Bar/Tavern: An establishment for the sale of beer and other drinks to be consumed on the premises, sometimes also serving food for which >50% of revenue comes from the sale of alcohol.

BYOB: A social event where individuals bring their own Alcoholic Beverage. If an event is designated as “BYOB,” collective purchasing of alcohol (by members or non-members of the sponsoring organizations) is prohibited.

Common Source Containers: Kegs, coolers, and similar containers of Alcoholic Beverages intended to serve as a source of such beverages for multiple persons at a party or other gathering.

Designated Areas: locations on the Reynolda campus where Students and their guests of legal age may consume Alcoholic Beverages. The following are Designated Areas: residential living spaces within residence halls, leased lounges, independent lounges, common spaces in apartment-style living suites, Shorty’s, Zick’s, and at special event venues during registered events.

Distribution: “Sharing” or providing access to alcohol or other drugs. It does not require the exchange of money, goods, or services.

Drug: A chemical substance used in the treatment, cure, prevention, or diagnosis of disease or used to otherwise enhance physical or mental well-being; a habit-forming medicinal or illicit substance, especially a narcotic.

Drug Paraphernalia: Any material, product, instrument, or item used to create, manufacture, distribute, use (ingesting, inhaling, or otherwise introducing any drug into the body), conceal, or otherwise manipulate any drug and includes, but is not limited to, hypodermic needles, syringes, bongs, vaporizers, or pipes.

Possession: Transportation, ownership, control, or consumption of an Alcoholic Beverage or Drug. Students are presumed more likely than not to be in possession if the item is found in their room, vehicle, belongings, or other space within their direct or indirect control. More than one individual may have possession of an Alcoholic Beverage or Drug.

Primary Container: The original packaging (including cans, bottles, boxes, or other packaging) in which an Alcoholic Beverage is distributed by the manufacturer.

Registered: Any social event that has been approved and recorded by the Office of Student Engagement, or other appropriate office.

Secondary Container: Any device into which an Alcoholic Beverage has been transferred from its primary container. Also, any cup or container used to conceal the identity of the Alcoholic Beverage (such as a Koozie).

Student Organization: Any University-recognized organization, club, or otherwise formally or informally structured student group.